Pinal County
Early Voting Supervisor
Florence, Arizona, United States
At Pinal County, we are celebrating 150 years of serving our beautiful community this year. Join us in shaping our present and our future as we strive every day to make life better for our citizens. If you are a passionate person and want to do meaningful work and enjoy work/life balance, affordable benefits, and highly sought-after retirement plans, please keep reading.
- An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
- Paid Vacation And Sick Leave
- 15 Vacation Days Accrued Annually Starting Day One
- After Three (3) Years of Service, 18 Vacation Days Accrued Annually
- After Five (5) Years of Service, 20 Vacation Days Accrued Annually
- Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
- 13 Sick Leave Days Accrued Annually Starting Day One
-
Paid Sabbaticals Every Five (5) Years
- Two-Week Sabbatical After Five Years of Continuous Service
- Three-Week Sabbatical After Ten Years of Continuous Service
- Four-Week Sabbatical After Fifteen Years of Continuous Service
- Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
- Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
- Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
- Some Medical Plans with Zero Employee Premium Cost
- Dental and Vision Plans
- Comprehensive Wellness Program
- Quarterly Wellness Challenges
- Vision Exams and Optometry Events Onsite
- Vaccination Clinics
- Onsite Mammogram and Prostate Screening Events
- Skin Cancer Screening Events Onsite
- Biometrics and Health Screening Events Onsite
- Financial Health and Retirement Planning Events Onsite & Online
- Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
- Tuition Reimbursement Program
- Alternative Work Schedules
- Telehealth
- Qualified Employer - Public Service Loan Forgiveness Program - Department of Education
- Employee Assistance Program with Ongoing Training & Development Options
- Civil Service Leave
- Van Pool Options
- Short-Term Disability – Employer Paid
- Basic Life Insurance - Employer Paid
- Flexible Spending Accounts for Dependent Care and Medical Expenses
- Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance
Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff. Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job.
Before you apply, watch this video to learn helpful tips for completing an application at Pinal County:
Application Tips
JOB SUMMARY
Performs professional and administrative work in planning, organizing and directing strategic and daily goals and objectives, operations and activities of the Early Voting Services with the Recorder’s Department. Work is performed under the general administrative direction of the Recorder. The employee is expected to exercise initiative, independent judgment and discretion.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES- Exercise initiative, independent judgment and decision-making in accordance with Pinal County policies and procedures, Pinal County Recorder’s Office Department’s policies and procedures.
- Manage staff through appropriate delegation and work supervision, organization and assignment of task duties, responsibilities, resources and scope of authority. This includes overseeing staff responsible for managing voter information in the AZ State Voter Registration Database (AVID) for those voters on or requesting to be on the Active Early Voting List, mailing and receiving 90 Day Notices before elections, preparing early ballot lists and reports, coordinating mailing of early ballots from outside vendor service, preparing additional ballot packets and mailing directly from Early Voting Services, delivery and return of ballots to satellite offices for elections, receive, inspect, scan ballot affidavits, signature verification, chain of custody and audit verification, early voting election warehouse organization and inventory, Deputy Recording Clerk, Election specialist, and Election Cycle Temp employee recruitment, training, and payroll, filing of Board of Supervisors agenda items, voter education activities, and other Early Voting Services projects and activities.
- Administer office financial tasks including inputting payroll, tracking leave balances, tracking expenditures, overseeing inventory for equipment and supplies, and assisting with annual budget preparation.
- Develop, propose, and implement policies, regulations and procedures to ensure compliance with federal, state and local elections statutes and regulations.
- Work as a liaison with federal and state governments, other county elections and recorder’s office staff members, Pinal County departments, Native American Tribal governments, cities, towns, school districts, special taxing districts, political parties, and other stakeholders to ensure elections law compliance and efficient elections.
- Monitor federal and state websites, bulletins, manuals and media releases to ensure the Early Voting Services awareness of current information and trends.
- Assist with proposing statutory changes to improve elections processes, with reviewing election-related bills in the Arizona State Legislature, and with reviewing changes to the Secretary of State’s Elections Procedures Manual.
- Assist with ballot creation duties including proofreading all ballot style when requested, working with translators for accurate translations of early voting materials, and creating and reviewing ballot orders.
- Assist with ballot tabulation duties including working with the Early Boards to receive, count, and prepare early ballots for tabulation, oversee the Special Boards throughout the Early Voting period allowing confined voters the opportunity to vote, and complete necessary reports related to the canvass and post-election audits.
- Represent the County Recorder and the Recorder’s Office at formal and informal meetings.
- Plan, develop and implement staff training programs, including cross-training of Elections Specialists and Deputy Recording Clerks.
- To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
- Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
- Perform other job duties as assigned.
- High school diploma or GED.
- Four (4) years of progressively responsible administrative and/or elections experience in a local government setting.
- Or any combination of education or experience and training which provides the required knowledge, skills and abilities.
Preferred Qualifications:
Preference will be given to those with four (4) years of experience in administering elections. KNOWLEDGE, SKILLS, AND ABILITIES- Knowledge of Federal, state and local statutes, rules, regulations and procedures governing the administration and conducting of national, state, county, municipal, school districts’ and special taxing districts elections.
- Knowledge of contemporary management, supervision and administration principles and practices.
- Knowledge of county government organization, operations, policies and procedures.
- Knowledge of modern computer technology and software required in the administration of elections and office operations.
- Knowledge of records management and retention requirements.
- Knowledge of research, analysis, evaluation and reporting methodologies and techniques.
- Knowledge of ethnicity and diversity issues and needs in promoting the electoral process, information, accessibility and participation.
- Skilled in planning, organizing and managing comprehensive operations related to administration of elections
- Skilled in attention to detail and proofreading
- Skilled in applying required knowledge to the administration and conducting of elections and management of Recorder’s Office operations.
- Skilled in applying required knowledge in the effective use of modern technology.
- Skilled in supervising, motivating, and evaluating employees.
- Skilled in establishing and maintaining effective working relationships with others.
- Skilled in writing professional and technical reports.
- Skilled in communicating complex and technical local, state, and federal laws and requirements relating to areas of assignment.
- Skilled in delivering effective and cost-effective customer service relative to areas of responsibility.
- Skilled in communicating effectively, tactfully and prudently, both verbally and in writing.
- Skilled in must have excellent organizational skills and the ability to manage competing deadlines on multiple projects or tasks.
Specialized Training, Certifications and/or Other Special Requirements:
- Must successfully complete the Arizona Election Officer Certification at the earliest opportunity afforded by the training schedule set by Arizona Secretary of State in compliance with A.R.S. 16-407.
- Must be eligible to vote in Arizona.
- Must pass applicable background check.
- Must possess a valid driver’s license at the time of hire.
PHYSICAL DEMANDS:
The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, stoop, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in an environment making decisions that could lead to major community or organizational consequences if appropriate decisions are not timely or without compliance to election laws and regulations.
The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
NOTICE TO APPLICANTS
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT).
Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.