DESCRIPTION

JOB SUMMARY
Manage administrative support functions and manage accounting functions, financial information, budgets, grant compliance reporting, and inventory under limited supervision.

This position is not covered under the Pinal County Merit System or the Superior Court of Arizona Judicial Merit System Rules.  Incumbents in this position, serve at the pleasure of the elected Clerk of Superior Court.  The employment relationship of incumbents in this position is “at will”; the employee may be terminated at any time, for any reason, with or without cause.

HIRING SALARY RANGE

The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. Based upon your direct experience and background, a salary offer will be presented to you within our starting minimum to midpoint of range.

WHY US?

Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Benefits | Pinal County, AZ

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

• Oversee accounts payables, accounts receivables, payroll and budgeting.
• Oversee administrative functions, monitor operations, analyze anomalies and trends, resolve problems, and recommend system improvements.
• Prepare budgets for new and existing grant programs, verify expenditures are in compliance with funding agency standards, and maintain files and records on grant program, agreements, and contracts.
• Review financial information, assure fund integrity, and prepare reports for funding agencies.
• Manage accounting operations, review and reconcile transactions, special funds, and financial activities.
• Monitor and review accounting documents for accuracy, completeness, and compliance with Federal and state regulations, funding agency standards, and county policies and control practices and monitor, project, and approve expenditures and revenues.
• Manage staff, screen and assign workload, plan, prioritize, and assign tasks and projects, train staff, monitor work, evaluate performance, and review the work of staff to assure the work quality and timely completion of assigned duties and responsibilities.
• Review financial and accounting records, assure information is complete and accurate, and assist with audits.
• Prepare and compile a variety of budget and statistical reports to include salary projections, revenue, and expenses.
• Allocate resources by determining which funding source is used for payroll, and office supplies, etc.
• Reconcile certified paper and ensure voided paper is accounted for and shredded.
• Verify monies received are accurate and accounted.
• Provide administrative direction, leadership, and policy guidance and coordinate efforts of related activities toward the achievement of objectives, goals, and priorities.
• Develop staff skills and conduct performance evaluations.
• Oversee accounting, budget, grants administration, payroll, purchasing, accounts receivables and ensure all revenues and expenditures are properly accounted.
• Ensure the completion of the annual budget.
• Review and revise financial policies, streamline processes, and advise on accounting problems, policies, and procedures.
• Provide various financial reports.
• Represent in various meetings and coordinate activities with other departments, outside agencies, and related organizations.
• Manage the preparation of the annual operating and capital budgets.
• Maintain regular, in-person attendance to effectively perform assigned duties
• Collaborate and work cooperatively with team members to achieve organizational goals
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK

• Bachelor's degree in Accounting, Finance, Economics, or related field.
• Five (5) years of accounting, financial management, economics, or related experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• Masters of Science Degree in Finance.
• Professional certification as a Certified Public Accountant (CPA).
•  Arizona residents must have an Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of state and Federal statutes, rules, codes and regulations governing public sector accounting functions.
• Knowledge of County Finance Department policies, procedures and regulations.
• Knowledge of principles of grant fund accounting, budgets, contracts, and financial records management.
• Ability to understand and apply program standards, public sector fund accounting procedures, applicable Federal and state rules and regulations, and County policies and procedures.
• Skilled in reviewing and analyzing finance documents and records, and identifying and reconciling errors.
• Skilled in analyzing and compiling technical and statistical information to prepare grant funding and technical reports.
• Ability to meet critical time deadlines.
• Ability to assess and prioritize multiple tasks, projects and demands; and planning and coordinating the work of others.