Description

JOB SUMMARY
Collaboratively plan, organize and administer a comprehensive program(s), including fiscal and related strategic planning and performance management to support the mission and goals of the assigned department/division.

HIRING SALARY RANGE

The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. The salary in this posting represents our starting minimum to midpoint of range. Based upon your direct experience and background, a salary offer will likely be presented to you within this range.

NOTICE TO APPLICANTS

Every qualified candidate eligible to work in the United States is welcome to apply. However, Pinal County cannot currently offer visa sponsorship or STEM OPT.

At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. 

We appreciate your interest in our employment opportunities.

WHY US?

Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Benefits | Pinal County, AZ

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:           

• Collaborates in the development and execution of the department/division's vision, mission and strategic plan. 
• Assists in the management of day-to-day operations, supporting staff in achieving goals and objectives, responding to issues and emergencies.
• Identifies operational issues, problems, and deficiencies and recommends solutions.
• Assists in the development of budget and fiscal matters ensuring activities are in compliance with local, state and federal regulations. 
• Provide management level supervision and leadership in support of staff in areas of administrative and operational concerns and assists with problem-solving and implementing improvements. 
• Recommends, develops, and implements resource management and personnel improvement strategies. 
• Assists with the development and implementation of internal policies and standard operating procedures, including the identification of relevant training needs. 
• Performs needs assessments and analyzes the effectiveness of service delivery.
• Provides policy and regulation interpretation affecting assigned area.
• Monitors changes in legislation and provides recommendations for action to department management.
• Prepares analysis reports on operations or program effectiveness and results.
• Researches and identifies funding opportunities.
• Leads special projects as assigned by department management.
• Promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records and restricted County and Court information.

• Perform other related duties as required.

Position Specific Duties:
Juvenile Court Services

• Manage, train, and schedule staff across multiple disciplines including finance/budgeting, IT support, research and analysis, payroll support, and administration; monitor work and evaluate performance, explain rules, policies, and procedures, and meet regularly with staff to discuss and resolve priorities, workflow, special assignments, special projects, problems, schedules, cross-training, and client service issues.
• Plan, organize, and manage technical operations and operational programs, meet with user groups to identify and resolve performance, process, policy, and operational issues, and assure services meet customer needs and requests.
• Manage assigned programs, projects, and research studies, identify and resolve complex data management and case flow management problems, monitor operations, and assure proper resolution of operational and staff issues.
• Coordinate activities and projects between department staff, other Court staff, and outside agencies.
• Research operational issues and compile data from other departments and agencies to evaluate and resolve complex operational problems, inter-departmental processes, new and revised procedures, and technical solutions.
• Maintain and process administrative forms; update, review, and research files and computer databases, and assure all administrative and operational actions are compliant with Court policy and procedures.
• Procure and distribute requisitions, supplies and equipment; process invoices and payments; oversee timekeeping and payroll; process claims, applications, and requisitions; review other technical and legal documents, monitor records and account activity, and update files.

MINIMUM REQUIREMENTS TO PERFORM WORK

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• Bachelor's degree in public administration, business, finance or related field; AND
• Three (3) years of experience in program implementation, evaluation, and business process improvement; OR
• An equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Preferred Qualifications:

• Two years (2) supervisory experience
• Certified Process Improvement Specialist
• Judicial/Criminal Justice experience

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, Skills and Abilities:

• Knowledge of principles and practices of leadership and management.
• Knowledge of local, state, and federal rules, regulations, statutes, policies, and procedures relating to area of assignment.
• Knowledge of local, state and federal financial regulations including reporting and audit procedures.
• Knowledge of budgetary principles, practices, reporting requirements, accounting withspecial emphasis in reference to grants.
• Knowledge of principles and practices of effective employee supervision.
• Skill in effective performance management, planning, implementing, and monitoring programs.
• Skill in assessment, review and completion of intergovernmental agreements with funding sources and contractors.
• Skill in establishing and maintaining effective working relationships with managers, staff and other representatives of the county.
• Skill in computer skills, Window based software, word processing, spreadsheets, and email.
• Skill in leading work teams.
• Skill in planning, developing, and improving programs and procedures.
• Skill in management and administration of grants.
• Ability to lead special operational or organizational projects.
• Ability to supervise and administer programs.
• Ability to communicate and present complex information in public or closed meetings to a wide variety of audiences.
• Ability to respond to emergencies or stressful situations calmly, quickly, and decisively.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.

PHYSICAL DEMANDS:
The work requires Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see/read; hear and speak to communicate with customers in person and over the phone.
 
WORK ENVIRONMENT:      
Work is performed in an office environment. May be required to travel to satellite offices within Pinal County or other parts of the state.